Sometimes it is complicated to remember what you have to do and when and even more complicated to control the employees in this case. The workflow automation is the solution for this problem. Workflow automation can be described as the use of email based software technology to increase the efficiency of a workflow by improving the coordination of the activities of the individuals involved. Workflow automation helps to ensure that at the right time the right person gets the right information about what has to be done and in what order.
Here are 5 reasons why the automation is useful for your company:
1. Streamline communication.
When you receive hundreds of emails a day it is impossible to retain all of the things you need to do in your head.Writing down the list to do may be the solution but you have to remember that you wrote it and where. Also, this takes time too. A better solution would be to automate your business workflow. By doing this you’ll get your communication methods unified and all your requests placed in one dashboard with the details about them.
2. Enforce the accountability.
Automating the workflow gives the ability to see who is responsible for the processes.All initiations, approvals, rejections, inputs are assigned to the individuals. Automated workflow eliminates the possibility to avoid the responsibilities or to forget the tasks that need to be done.
3. Minimize manual work caused losses.
It is normal to make mistakes but sometimes mistakes can cause losses for the company. For example employees can forget to make a payment, forget the approval deadlines or make a payment to a wrong company etc. The workflow automation enables to avoid such losses
4. Develop the insights about your business processes.
Sometimes the business process makes the employees work easier that encourages the employees to use it. Other times, it simply doesn’t serve the purpose and only complicates work. It is critical to know such information. When processes are automated, the mode of communication is simplified and the data is controlled centrally, you will be provided with insights about your business processes.
5. Simplify the process of approval.
The organization hierarchy rarely is the same as the hierarchy of approval for a business process. The automated workflow tool simplifies the process of the approval because the approval decision making hierarchy is clarified. Without it, it can be hard to figure out who is in charge of approval. This makes communication and approval process complicated and inefficient. A well implemented business process workflow tool will ensure that each process has its own specific hierarchy and there will be no need to look for a coworker, who knows it all, to figure out just how in the wide world we can get this approval sorted without having to call in for a full company meeting.